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Agenda

The agenda is based on the core elements of our internal gathering: (re)connecting with each other, reflecting on the recent developments, and shaping the upcoming months of SIA.

Tuesday, June 20

Until 17:00 // Arriving at Hotel Pokljuka

After we meet at the meeting point in Ljubljana, we travel together to Goreljek, Hotel Pokljuka where we will be placed in the following three days.

18:00 – 19:00 // Dinner
19:00 – 20:30 // Reflection Retreat 2023 Opening

Let’s get connected and jump into the Reflection Retreat mode!

20:30 – 22:30 // Hanging out together

Wednesday, June 21

08:30 – 09:30 // Breakfast
09:30 – 10:00 // SIA History

First of all, let’s remind ourselves of where we started and where are we now. This session is dedicated to the history of SIA, starting from 2009 until today.

10:00 – 11:15 // Discovery Phase – International Reflection

Do you wonder how much you contribute to the international community? Well, this session aims to create a space to reflect on this SIA year from an international perspective. Join us and see what happened in 2023 so far. Therefore, Melina will present you the Impact Assessment results so we can identify the most valuable learnings that we gained together.

11:15 – 11:30 // Coffee break
11:30 – 13:30 // Discovery Phase – Local Reflection

After an international review, it’s time for the local reflection. Through this session, we provide you with enough space to look back on Discovery Phase in your country and highlight the most relevant lessons learned and collected insights. Also, there will be enough space for exchanging knowledge and ideas with other countries.

13:30 – 14:30 // Lunch break
14:30 – 16:00 // SIA Strategy

Please keep your eyes open for more details about this session.

16:00 – 16:15 // Coffee break
16:15 – 17:30 // SIA Strategy

The new SIA Strategy is coming! Please keep your eyes open for more details about this session.

18:00 – 19:00 // Dinner
20:30 – 21:30 // SIA reggaeton night

Don’t forget that having fun during the Reflection Retreat is also very important! Join us here and learn how to dance SIA reggaeton!

Thursday, June 22

08:30 – 09:30 // Breakfast
09:30 – 11:30 // Communications Open Space: Exploring critical challenges and identifying solutions

As a host, you face a myriad of communications challenges that prevent you from reaching certain programmatic objectives. We get so caught up in everyday operations that it can be difficult to find the time and space to explore these challenges in detail and find relevant solutions. 

In this open space, you’ll get the chance to lay out all your highest priority communications and marketing challenges, break them down into smaller parts, and come up with “low-hanging fruit” solutions to solving these challenges, based on other hosts’ experience and knowledge. SIA International will also use this space to identify new tools and methods of support for local hosts from 2024 onwards.

11:30 – 11:45 // Coffee Break
11:45 – 12:15 // Incubation Phase Introduction

Since we are approaching the Incubation Phase of 2023, let’s review the most important principles and protocols that you should be aware of.

12:15 – 13:30 // Mentor-Mentee relationship building

On a scale from 1 to 5, how would you rate the importance of the Mentor-Mentee relationship for your Incubation Phase? To hear more about our answers and tips & tricks for the improvement of this relationship – join us during this session.

13:30 – 14:30 // Lunch break
14:30 – 16:30 // Community building session

Would you like to learn how to foster your community during the Incubation Phase? What do you think about the engagement of your alumni community? Where is the connection between international and local community building? To hear more about community building-related topics – join the session!

16:45 – 19:00 // Hiking

Since we will be placed in the lovely Slovenian alpine region, let’s enjoy it! Please keep your eyes open for more information about the route!

19:00 – 20:00 // Dinner
20:30 – 22:00// Fuck up & Highlights sharing

Let’s talk about the fuck ups and highlights that happened in your Discovery Phase! We’ll keep you in the loop for more content details!

Friday, June 22

08:30 – 09:30 // Breakfast
09:30 – 10:00 // Mindful morning

Mindfulness exercise can be a wonderful way to connect and become more grounded in the present moment. So let’s do a group meditation before we start the day!

10:00 – 11:00 // Well-being session

How to not neglect the mental health of you and your participants in addition to all other important elements of the Incubation Phase – you will hear exactly during this session!

11:00 – 12:00 // SIA Universe

Do you feel like a part of SIA Universe? Please keep your eyes open for more details about this session.

12:00 – 13:00 // Closing session

This session will create a space to discuss the learnings and insights that you are bringing back to your country. What inspired you the most? Let’s hear that on Friday!

13:00 – 14:00 // Lunch break

14:00 – 14:30 // Departing from Hotel Pokljuka